Privacy policy

As of April 2021

Table of contents

I. Name and address of the controller
II. Contact details of the data protection officer
III. General information on data processing
IV. Rights of the data subject
V. Provision of the website and creation of log files
VI. Use of cookies
VII. Email contact
VIII. Company profiles
IX. Use of company profiles in professional networks
X. Hosting
XI. Plugins used

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is:

Pentac Polymer GmbH
Otto-Hahn-Straße 12
64823 Groß-Umstadt
Germany
+49(0)6078-9323-0
info@pentac.de
https://pentac.de/

II. Contact details of the data protection officer

The data protection officer of the controller is:

DataCo GmbH
Dachauer Straße 65
80335 München
Germany
+49 89 7400 45840
www.dataguard.de

III. Allgemeines zur Datenverarbeitung

1. Scope of processing personal data
We only process our users’ personal data to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data is carried out regularly only with the user’s consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is required by law.

2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 sentence 1 lit. d GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party, and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis for processing.

3. Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

IV. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by them.

If such processing is taking place, you may request the following information from the controller:

• the purposes for which the personal data is processed;
• the categories of personal data that are processed;
• the recipients or categories of recipients to whom your personal data has been or will be disclosed;
• the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
• the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
• the existence of a right to lodge a complaint with a supervisory authority;
• all available information about the origin of the data if the personal data is not collected from the data subject;
• the existence of automated decision-making, including profiling, pursuant to Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the intended consequences of such processing for the data subject.

You have the right to request information about whether personal data concerning you is being transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. Right to rectification

You have the right to request that the controller rectify and/or complete your personal data if it is inaccurate or incomplete. The controller must rectify the data without delay.

3. Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

• if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
• die Verarbeitung unrechtmäßig ist und Sie die Löschung der personenbezogenen Daten ablehnen und stattdessen die Einschränkung der Nutzung der personenbezogenen Daten verlangen;
• the controller no longer needs the personal data for the purposes of processing, but you need it to assert, exercise, or defend legal claims, or
• if you have lodged an objection to the processing pursuant to Art. 21 (1) GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, such data may, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Obligation to erase

You may request that the controller erase personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay if one of the following reasons applies:

• The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
• You revoke your consent on which the processing was based in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.
• According to Art. Art. 21 para. 1 GDPR, you object to the processing and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. Art. 21 para. 2 GDPR.
• The personal data concerning you has been processed unlawfully.
• The erasure of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
• The personal data concerning you was collected in relation to the information society services offered in accordance with Art. 8 (1) GDPR.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to erasure does not apply if processing is necessary

• for exercising the right of freedom of expression and information;
• to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
• for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of such processing, or
• to assert, exercise, or defend legal claims.

5. Right to notification

If you have asserted your right to rectification, erasure, or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort.

You have the right to be informed by the controller about these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data has been provided, provided that

• the processing is based on consent pursuant to Art. Art. 6 para. 1 sentence 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. Art. 6 para. 1 sentence 1 lit. b GDPR and
• the processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

If personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the option, in connection with the use of information society services, to exercise your right to object by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

8. Right to revoke your declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent prior to revocation.

9. Automated

decision-making in individual cases, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

• is necessary for the conclusion or performance of a contract between you and the controller,
• is permitted by Union or Member State law to which the controller is subject and that law provides for appropriate measures to safeguard your rights and freedoms and legitimate interests, or
• is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (b) GDPR applies and appropriate measures have been taken to protect your rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in 1. and 3., the controller shall take appropriate measures to safeguard your rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 GDPR.

V. Provision of the website and creation of log files

1. Description and scope of data processing

Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

• Information about the browser type and version used
• The user’s operating system
• The user’s Internet service provider
• The user’s IP address (anonymized)
• Date and time of access
• Websites from which the user’s system accesses our website
• Websites accessed by the user’s system via our website

This data is stored in our system’s log files. This data is not stored together with other personal data relating to the user.

2. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data helps us to optimize the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 (1) (f) GDPR.

3. Legal basis for data processing

The legal basis for the temporary storage of data is Art. 6 (1) (f) GDPR.

4. Duration of storage

The data will be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended.

In the case of storage of the data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the calling client.

5. Right to object and right to erasure

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, there is no possibility for the user to object.

VI. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

• Language settings
• Login information

The user data collected in this way is pseudonymized by technical means. This means that it is no longer possible to assign the data to the user who accessed the site. The data is not stored together with other personal data relating to the user.

2. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

We require cookies for the following applications:

• Transfer of language settings

The user data collected by technically necessary cookies is not used to create user profiles.

3. Legal basis for data processing

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1) (f) GDPR.

4. Duration of storage, possibility of objection and removal

Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

If you use a Safari browser from version 12.1 onwards, cookies are automatically deleted after seven days. This also applies to opt-out cookies, which are set to prevent tracking measures.

VII. Email contact

1. Description and scope of data processing

You can contact us via the email address provided on our website. In this case, the user’s personal data transmitted with the email will be stored.

The data will be used exclusively for processing the conversation.

2. Purpose of data processing

In the case of contact by email, there is also a legitimate interest in the processing of the data.

3. Legal basis for data processing

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

5. Right to object and right to erasure

If the user contacts us by email [info@pentac.de], they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of establishing contact will be deleted in this case.

VIII. Company profiles

Use of company profiles on social networks

YouTube:

YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, United States

On our company page, we provide information and offer YouTube users the opportunity to communicate. If you perform an action on our YouTube company profile (e.g., comments, posts, likes, etc.), you may be making personal data (e.g., your real name or photo from your user profile) public. However, as we generally have no influence on the processing of your personal data by YouTube, the company jointly responsible for the Pentac Polymer GmbH company page, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our company presence on social networks is used for communication and information exchange with (potential) customers.

The publications via the company presence may contain the following content:

• Information about news
• Information about products
• Information about services

Every user is free to publish personal data through activities.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. a GDPR.

The data generated by the company website is not stored in our own systems.

You can object to the processing of your personal data that we collect in connection with your use of our YouTube company profile at any time and assert your rights as a data subject as specified in section IV of this privacy policy. To do so, please send us an informal email to info@pentac.de. For more information about the processing of your personal data by YouTube and the corresponding options for objection, please visit:

YouTube: https://policies.google.com/privacy?gl=DE&hl=de

IX. Use of company profiles on professional networks

1. Scope of data processing

We use the opportunity to maintain a corporate presence on career-oriented networks. We maintain a corporate presence on the following career-oriented networks:

LinkedIn: LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland

XING: XING SE, Dammtorstraße 30, 20354 Hamburg, Germany

On our website, we provide information and offer users the opportunity to communicate.

The company profile is used for job applications, information/PR, and active sourcing.

We have no information about the processing of your personal data by the companies jointly responsible for the company profile. For more information, please refer to the privacy policy of:

LinkedIn: https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

XING: https://privacy.xing.com/de/datenschutzerklaerung

If you perform an action on our company website (e.g., comments, posts, likes, etc.), you may be making personal data (e.g., your real name or photo from your user profile) public.

2. Legal basis for data processing

The legal basis for processing your data in connection with the use of our company website is Art. 6 (1) (f) GDPR.

3. Purpose of data processing

Our company website serves to inform users about our services. Users are free to publish personal data through their activities.

4. Duration of storage

We store your activities and personal data published via our company website until you revoke your consent. In addition, we comply with the statutory retention periods.

5. Right to object and right to erasure

You may object to the processing of your personal data that we collect in connection with your use of our company website at any time and assert your rights as a data subject as specified in section IV of this privacy policy. To do so, please send us an informal email to the email address specified in this privacy policy.

Further information on objection and removal options can be found here:

LinkedIn: https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

XING: https://privacy.xing.com/de/datenschutzerklaerung

X. Hosting

The website is hosted on servers by a service provider commissioned by us.

Our service provider is:

1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Date and time of the server request
• IP address (anonymized)

This data is not merged with other data sources. This data is collected on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be collected.

The location of the website server is geographically within the European Union (EU) or the European Economic Area (EEA).

XI. Plugins used

We use plugins for various purposes. The plugins used are listed below:

se of Matomo

1. Scope of personal data processing

We use the open source tracking tool Matomo (https://matomo.org/) to analyze the surfing behavior of our users. Personal data can be stored and evaluated as a result, in particular the IP address. The software is set so that the IP addresses are not stored completely, but 2 bytes of the IP address are masked for anonymization (example: 192.168.xxx.xxx). In this way, an assignment of the shortened IP address to the calling computer is no longer possible. The data is stored in our MySQL database, protocols or report data are not sent to Matomo’s servers.

2. Purpose of data processing

The processing of users’ personal data enables us to analyze our users’ surfing behavior. By evaluating the data obtained, we are able to compile information about the use of the individual components of our online presence. This helps us to continuously improve our online presence and its user-friendliness.

3. Legal basis for the processing of personal data

The legal basis for data processing is Art. 6 (1) (f) GDPR. Our legitimate interest lies in the purposes of data processing mentioned in section 2.

4. Duration of storage

Your personal information will be stored for as long as necessary to fulfill the purposes described in this privacy policy or as required by law, e.g., for tax and accounting purposes.

5. Right to object and right to erasure

For more information on your right to object and your right to erasure with regard to Matomo, please visit: https://matomo.org/privacy-policy/

This privacy policy was created with the support of DataGuard.